|
|
Most businesses are still scratching the surface of what AI can do.
While content generation and chatbots are the most common use cases, the real productivity gains come from less obvious areas—areas that are eating into your time without you realizing it.
Here are 7 overlooked AI use cases that could save your team dozens of hours every month.
1. Meeting Summaries & Action Items
Tools like Fireflies.ai, Otter.ai, and Sembly don’t just transcribe your meetings—they summarize them, identify speakers, and even extract action items.
Why it saves time: Instead of writing notes, reviewing recordings, or manually following up, your team gets instant clarity. Plus, shared summaries help align stakeholders who couldn’t attend.
Pro tip: Set these tools to auto-join Zoom or Teams calls so you never forget to record.
2. Email Drafting and Reply Suggestions
AI-enhanced email tools like Superhuman, Gmail Smart Compose, and Shortwave can now craft replies, personalize tone, and surface contextual info.
Why it saves time: Writing a 2-minute reply 20 times a day adds up. AI accelerates your inbox flow without sacrificing tone or quality.
Pro tip: Use AI to draft responses during off-hours, then quickly review and send when you're back online.
3. Internal Knowledge Search
Knowledge is only useful if it’s findable. AI-powered tools like Notion Q&A, Glean, and Google's enterprise AI let your team search documentation conversationally.
Why it saves time: Instead of digging through folders or interrupting colleagues for help, team members just ask a question—and get the right doc, instantly.
Pro tip: Tag and cluster internal docs by team and function so AI search stays organized and secure.
4. Version History Cleanup
Creative teams burn hours navigating outdated versions. AI-assisted platforms in Figma, Notion, and Miro can auto-identify significant changes, merge branches, and suggest which versions to keep.
Why it saves time: You avoid unnecessary rework, miscommunication, and bloated storage.
Pro tip: Use these tools in project wrap-ups to keep only the final deliverables and clean handoff files.
5. Automated QA Testing for Creative
Modern AI tools can scan PDFs, presentations, websites, and design assets for typos, contrast issues, broken links, and more.
Why it saves time: You reduce the back-and-forth between design and review, and launch confidently with fewer errors.
Pro tip: Use these tools during pre-launch and again post-deployment to catch both design and accessibility issues.
6. Voice Note to Task Conversion
Apps like Mem.ai, Notion AI, or Taskade allow you to record your thoughts, then turn those into categorized tasks, reminders, or documentation.
Why it saves time: You no longer lose ideas that pop up during commutes or client calls. Ideas get logged and routed without delay.
Pro tip: Add voice tagging so tasks are sorted by urgency or department automatically.
7. Proposal & Pitch Generation
AI writing tools can now reference previous scope documents, brand guidelines, and tone-of-voice samples to draft proposals or pitch decks.
Why it saves time: Instead of starting from scratch, you refine. And instead of reinventing, you adapt what’s already proven.
Pro tip: Maintain a proposal template library with approved pricing, timelines, and case studies so AI suggestions are always on-brand and on-point.
Where ThomasOn360 Fits In
At ThomasOn360, we help businesses move beyond obvious AI tools and into the territory where the biggest time savings live.
We don’t just drop in software—we:
Design human-AI hybrid workflows
Integrate tools into your real business systems
Train teams to actually use them without friction
If your team is still spending hours doing what AI could handle in seconds, we’ll show you exactly where to reclaim that time—and how to reinvest it into high-impact work.
Because the best time to automate was yesterday. The next best time is now.
